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Demystifying Data Migration: What to Expect When Switching EHRs

January 12, 2024

In the evolving world of healthcare technology, switching to a more efficient Electronic Health Record (EHR) system is a crucial step toward enhancing patient care and streamlining operations. However, the thought of EHR data migration can often be daunting. At MD Charts, we understand these concerns and are here to demystify the process for healthcare providers across the USA.

Understanding EHR Data Migration

Data migration, in the context of EHR systems, involves transferring patient and practice data from one EHR platform to another. This process is critical when upgrading to a system like MD Charts, which offers superior functionality and user experience. The key to a successful migration lies in careful planning, clear communication, and choosing a reliable EHR partner.

Our 5-Step Process

  • Alert you current EHR vendor: Your current vendor must help facilitate your transition to MD Charts.  The simplest approach to getting this started is authorizing your MD Charts account manager to act on your behalf with respect to obtaining your patients demographics and medical data.
  • Pre-Migration Planning: This initial stage involves assessing the data in your current system, determining what needs to be transferred, and preparing a migration plan.
  • Data Extraction: Data from your existing system is extracted, often in a standardized format, ensuring no critical information is left behind.  Note that some clinical information is available as discrete data (i.e. medications, allergies, problem lists, etc) and that most data (i.e. chart notes, referral letters, etc) are only available in a PDF or HTML format.  Discrete information is subject to Data Conversion.  Clinical documents are simply categorized and imported into your patient as per your direction.
  • Data Conversion: The extracted data is then converted to be compatible with the new EHR system. This step is crucial to maintain data integrity and usability.
  • Data Mapping and Import: The converted data is mapped to the corresponding fields in the new EHR system and then imported.
  • Post-Migration Testing: After migration, thorough testing is conducted to ensure data accuracy and completeness.

Cost Considerations

The cost of EHR data migration varies depending on the complexity and volume of data. At MD Charts, we offer transparent pricing and work with you to ensure a cost-effective migration process.

Why Choose MD Charts for Your Data Migration?

Our team has extensive experience in handling complex data migrations, ensuring a smooth transition with the understanding that each healthcare provider’s needs are unique. We tailor the migration process to your specific needs and provide comprehensive post-migration training and support to ensure your team is comfortable with the new system.

Ready to make the switch? Book a demo with us today and take the first step towards a more efficient practice management solution.

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